Full Charge Bookkeeper

Our client company is currently seeking ​a full-charge bookkeeper to join the team! You will be responsible for preparing and examining financial records for our company. The desired candidate will have five years of full-charge bookkeeping experience, analytical skills, A/P, A/R, bank reconciliation, and intermediate QuickBooks, Excel skills. Hiring ASAP!

We seek a mature-minded, detail-oriented Office Manager to join a beautiful property management company office in south Fort Myers, Florida. The Bookkeeper/Office Manager will provide essential administrative and clerical support to ensure the smooth functioning of the office and efficient operations of the property management and condominium association. Experience in real estate and construction knowledge is helpful. Excel, QuickBooks, A/P, A/R, bank reconciliation, invoicing, and payroll for small staff. Must have a strong number aptitude. The ideal candidate should be highly organized, possess excellent communication skills, have a solid ability to multitask and feel comfortable working in a small office—a casual office environment.

Requirements:

• Microsoft Office, Outlook, Excel, QuickBooks
• Clerical office skills, including scanning, emailing, and copying
• Detail-oriented and multi-tasking with ease.
• Friendly phone manner
• Team leader with management skills

Qualifications:

• Multitask
• Good time management
• Strong clerical skills
• Strong number aptitude.
• Ability to work under pressure

Job Description:

• Process payments from homeowner and condo association members using a property management software system
• Input, analyze, process, and pay vendor invoices
• Coordinate accounts payable process – review invoice coding and approvals and ensure proper audit trail.
• Review bank activity throughout the month and reconcile to book activity.
• Monthly reconciliation of bank accounts
• Monitor the cash balance and escalate cash shortages.
• Prepare billings for maintenance services and management fees.
• Prepare and distribute monthly financial reports – prepare monthly journal entries, financial statement preparation, and bank reconciliations.
• Prepare to adjust journal entries when needed
• Process monthly owner delinquent accounts
• Maintain utility deposit and pre-paid insurance spreadsheets to ensure income statement/balance sheet accounts are accurate
• Reconcile vendor statements monthly and contact vendors for missing invoices.
• Respond to client and staff inquiries on time
• Assist property managers and owners with owner account history issues.
• Set up balance sheet schedules in advance to be maintained throughout the month.
• Assisted with annual audit coordination by providing auditors with the requested information and answering questions that arose.
• Assist with client communication by responding to financial questions promptly.

Responsibilities:

• Obtain primary financial data for accounting records
• Compute and record numerical data
• Check the accuracy of business transactions
• Perform data entry and administrative duties

Qualifications:

• Previous experience in accounting, finance, or other related fields
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented