Our company is currently seeking a Bookkeeping / Administrative Assistant in Port Charlotte, Florida. This is a fabulous full-time opportunity!

Enjoy numbers and people? This full-time position blends bookkeeping with hands-on office support in a professional environment.

We are seeking a detail-oriented Bookkeeping / Administrative Assistant to support the daily operations and financial administration of a local Association. This role combines financial recordkeeping, resident support, and office coordination to help keep the community running smoothly.

Key Responsibilities

Bookkeeping & Financial Support

• Record daily financial transactions (invoices, payments, receipts)
• Manage accounts payable and receivable
• Process invoices and reconcile bank and credit card statements
• Track expenses and assist with budget monitoring
• Maintain accurate financial records and organized documentation
• Use accounting software such as QuickBooks and Excel
• Research account discrepancies and process credits/refunds

Administrative & Office Support

• Answer phones and assist residents with questions and concerns
• Maintain records, databases, and association files
• Track resident issues and support the Property Manager
• Prepare newsletters, notices, and website updates
• Manage office supplies and incoming/outgoing mail
• Process work orders for maintenance, landscaping, and housekeeping
• Assist with lease reviews and new owner application processing
• Support collections by reviewing receivables and forwarding files when needed
• Assist residents with access devices (fobs, remotes, transponders)

Qualifications

Education & Experience

• High school diploma or equivalent required
• Minimum 3 years of administrative or office support experience
• Bookkeeping or accounting support experience preferred
• Proficient in Microsoft Office (Outlook, Word, Excel

Skills

• Strong customer service and communication skills
• deadline with excellent organization skills
• Ability to prioritize and multitask in a fast-paced environment
• Comfortable learning new technology and systems
• Ability to maintain confidentiality and professionalism

Interested in learning more? Call the Lori Lane Personnel office at: 239-489-1588 and ask to speak with a Staffing Specialist for full details and next steps!